How To Be Efficient And Productive Every Day

Have you ever wondered why colleagues can complete their work in a scientific and fast manner? Always wanted to know what is an effective way to work to improve productivity every day?

Effective working method – you must have heard it many times from the advice of acquaintances or posts on the Internet, right? Yes, what you think is academic, difficult is actually very simple. 

Together with Glints, we summarize 14 of the most effective ways to work in the following article. What you need to do is try to apply them to increase your productivity

First, what is an effective way of working?

Effective work practices are the right ways to maximize the time you spend at work to improve your own productivity and quality of work. 

This also means that you do not need to work overtime, work longer or harder, but still ensure to complete the schedule and goals. 

Such is the reality. Effective people don’t need to invest more time and effort to get things done well. What they have is smart thinking about how they work, and how to organize and manage their time effectively.

Work with a plan and organization

Before you start, the best way for you to be productive is to identify specific tasks to do, then plan to manage them in the most scientific way. 

You should set a goal at the beginning of each task, including the time frame, the amount of work, and the desired outcome. You can use support tools like to-do lists, timetables, calendars, planners, or smart apps to find ways to organize and organize your work time effectively. 

Do not hesitate to try a variety of aids and combine them to find the method that works best for you! Everyone has a different way of planning and organizing work. So, slowly experience and explore.

Prioritize, eliminate unnecessary tasks

Many young people embrace mountains of work because they think that the more they do, the more they learn. But if you choose to tackle multiple tasks at random without regard for their urgency, it’s easy to get lost and overwhelmed. Since then, the acquisition becomes meaningless and work productivity is also reduced. 

The first step in the journey to building an effective work style is to prioritize the tasks that need to be solved as soon as possible. 

Don’t be in a hurry to do too many things at once, you won’t be productive when your focus is split in two. Learning to put aside non-priority work is also to throw away some of the pressure, regain some of the focus to improve work productivity.

Apply the 2 minute rule

Here’s a great tip inspired by David Allen, a well-known consultant on increasing efficiency and productivity for businesses. He said: If you have tasks that take less than 2 minutes to complete, prioritize the collection of those tasks and solve them quickly to reduce anxiety.

They can be small tasks like printing resumes, writing emails, contacting customers, etc., and you can do it quickly. 

This way, you can clean up your to-do list in no time. You will be surprised when you realize that small tasks have been completed. Now you just need to spend most of your time on the more important tasks (and don’t forget to prioritize them).

Start with small tasks

Checking the report of thousands of words makes you feel bored? Are you lazy when you have to prepare a presentation with more than a few dozen slides?

When we look at the large amount of work in front of us, we often tend to get bored and feel sluggish to get to work. This feeling must have been experienced by everyone.

So what is the fastest way to regain morale and work most effectively? Break down the work and start from the simplest step. 

Tell yourself, “I only need 5 minutes to complete this little item”. As soon as you “hold on” to finish the first small task, at this point, your working spirit has returned to continue maintaining the rest of the work.

Stay away from the phone when there is no urgent need to use it

Sometimes we hold and turn on our phones unconsciously. Or maybe you don’t intend to use it, but the constant notifications from social networking sites distract you from the work you are doing.

So the secret to being productive is to keep your phone away from you if there’s no urgent need to use it. Keep them out of reach, such as in a corner of the room away from your desk, or keep them in a container. Just avoid distractions and combine “detox” the phone every day.

You can also turn off your phone’s notifications so you can focus more – it’s also a great way to be more productive.

Optimize work thanks to modern technology “assistants”

To be able to work efficiently and accurately, our one memory is not enough. Combining the use of reminders or note-taking tools is an effective way to make sure you don’t miss anything and be more productive.

You can find online solutions such as:

• Google Calendar : Calendar, events, to-dos, easy interaction, create meetings with colleagues
• Google Keep : Your Notes, Links to Other Apps in Google
• Any.do : Calendar combined with todo list
• Gtask : Compose todo list and remind you to do it
• Trello : Simple and effective task management

or any other tool suitable for use, to help manage work and deadlines.

For some jobs that require high accuracy in words, translation tools or websites, spell checking or plagiarism like Vspeel, Vikitranslator will save you a lot of time.

Backup of electronic records

As the number of records to store becomes larger, you will have a lot of trouble remembering and organizing. There will be times when you can’t remember what the relevant documents are or what files to bring. 

So, to make storage easier, use online repositories like Google drive or Dropbox, make an archive of important records, create folders for each, and upload them. 

This is a very effective way to help you solve and do your job well. You can both free up memory for your computer, and easily access these documents anywhere, preventing “remember, forget” situations when out and about.

Schedule a “meeting” with yourself

Giving yourself time to focus fully on work is the most effective way to work. 

A good tip from Glints is that you can schedule a meeting for yourself to create a dedicated time for work, such as self-booking on Google Meet, etc. 

In the meantime, notifications from emails or messages from multiple platforms will be turned off, you will only be fully focused on an important work until the end of the “meeting”. It will also be rare for anyone to bother you during this time. 

Connect with colleagues

Ensuring productivity doesn’t mean you have to do it alone. Connecting with colleagues to seek support is an effective way of working that few people think of. Especially when working online from home .

Being productive is when you know how to use all the potential and resources around to increase your own productivity. 

By supporting the right person in the right job

Many young people going to work for the first time easily fall into the trap of embracing work and causing themselves to carry too many things. This is not an effective way to work, but it will also be a big mistake that will kill your productivity; It’s also bad for your health!

Ask for help from a professional or a colleague from the same company. Putting the right people in the right place is always better for you and the organization as a whole. Remember, you are working in an organization; You work in a group. So the habit of thinking “alone is fine” is not appropriate in this case at all. 

Reward yourself with short breaks 

Many professionals and productive people say that they cannot fully concentrate for 8 hours straight, which will make them feel stressed and easily affect their productivity. 

Therefore, breaks between hours are essential to restore energy. However, it’s important to schedule breaks to fit your needs and not disrupt your focus. 

You can refer to the Pomodoro technique to adjust the scientific working time. This method suggests that every 25 minutes of work, you should take a short 5-minute break to restore energy. This will greatly help in improving your work productivity.

Mark the working process

One of the best ways to encourage yourself to be productive and productive is to mark the progress and progress you make after each task. 

After completing certain tasks, you can cross them off from your to-do list or record your progress in different ways to maintain and improve morale throughout the day.

In addition, recording and marking progress like this is extremely useful if you need to find detailed evidence when attending performance reviews, asking for a raise, promotion, or even when looking for a new job.

Don’t let yourself be pressured or overstressed

A great way to help you be more productive is to minimize stress. Although undeniably, pressure and stress are also an effective source of motivation for you to try and become better.

However, everything must have its limits. When you fall into a state of excessive pressure and stress, you will soon burn out and from there, your work efficiency will also decrease. 

So no matter how “workaholic” you are, don’t forget to take care of yourself and take time to relieve stress, participate in rewarding activities to stimulate a healthy mind. And remember, if you feel pressured, talk to your boss or manager to reduce your workload accordingly!

Choose a job you love

Finally and most importantly, do the job you love so that even if you work overtime because of the deadline, you won’t feel down and depressed. A job you love gives you the motivation to do it the best you can. When you work, your body automatically produces positive energy and helps you work harder.

This sounds simple, but it’s not easy. Who is doing what they like and is suitable for their ability? Lack of initial orientation and no opportunity to experience is the reason why many people are always struggling because they are looking for the wrong job; job hopping and then hastily choose the wrong one.